SWAP Pick-Up Request Form

Surplus Property Pick-Up Request

Please note: SWAP picks up items only from UW Departments and Local State Agencies

See Purchasing Policy and Procedures #18 for further information

Please complete all information below or your form cannot be processed.
Name:
Phone number:
E-mail:
Department:
Building Name/Street Address and Room Number:
Location of items (if different from above):
MDS Account Number: (required)
The University can only return the net proceeds from the sale of these items to your department if the following statement is true: The assets being sold were originally purchased with grant or gift funds; OR the assets being sold are being replaced; OR they have recently been replaced; OR the functionality has been replaced. True False

Description of Equipment

Qty.	Description of equipment and condition	Mfr's Serial / UW Inventory Number	Current Value	Original Purchase Price	Original Purchase Order or Req. Number

Additional Comments:

Please print a copy of this form for your records before submitting.
To print, choose File -> Print or the Print Icon in your web browser.

SWAP Background Information
SWAP is a designated agent for reselling and disposing of surplus property generated by UW-Madison including state agencies. Agencies are not authorized to dispose of surplus property unless they meet certain sales and reporting requirements of the Department of Administration, or unless they dispose their property through SWAP. (State Procurement Manual Pro-F-3)

A detailed description of SWAP policy can be found in UW Purchasing Policy and Procedures #18

SWAP Materials Collection
SWAP collects all reusable, repairable, or salvageable surplus equipment from the UW-Madison campus and state agencies in the Madison area. SWAP will NOT collect items unsafe to handle nor intended for recycling or disposal by another State department. If SWAP collects items that require a recycling fee, the department’s MD Account Number will be charged a handling and disposal fee. The list below is a guide to what SWAP will not collect. Included is a list of chargeable surplus items and the corresponding handling and disposal fees for each item. If you are unsure whether or not SWAP should pick-up your materials, contact SWAP and we will help you.

*SWAP reserves the right to refuse any drop-off not accompanied by a Surplus Property Pick-up Form, or any pick-up that contains inappropriate material

ITEMS NOT ACCEPTED BY SWAP
Click on the link for alternative disposal options via the Campus Ecology Guide - https://www2.fpm.wisc.edu/ppnew/campusecology/guides.htm

Broken appliances with compressors, condensers, coolants, or capacitors
Dismantled Modular Workstations
Incomplete or broken furniture (desks with missing drawers, broken chairs. . .)
Mattresses
Contaminated labware, equipment including lab refrigerators and freezers, and any item with radioactive sources
Mercury thermometers
Sharp hazards as defined by Safety Department (needles, broken glass. . .)
Lab chemicals
Any equipment with asbestos
Paints and paint removers
Batteries
Lighting ballasts
Computer software (SWAP erases all software from the computers it collects)
Plate glass (handling hazard)

ITEMS THAT WILL INCUR A CHARGE IF UNSELLABLE (fee is per item)

Refrigerators................................................$35 each
TVs ............................................................$25 each
Small “dorm” refrigerators less than 50lbs........$15 each
Air Conditioners............................................$15 each
Microwaves..................................................$15 each
Monitors......................................................$10 each
Ballasts........................................................$1 each
Capacitors.....................................................$1 each
Fluorescent light bulbs....................................$1 each

SWAP Assistance:
For more information and assistance with SWAP, contact us at:
World Wide Web: SWAP Home Page
Electronic Mail: SWAP Customer Service
SWAP direct phone line: 497-4440
Fax: 497-4423
Address: 1061 Thousand Oaks Trail, Verona WI 53593

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